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Event Planning
Sometimes having us just decorate your event isn't enough. Sometimes you need more...
In combination with our meticulous attention to detail and vivid imagination, we design, plan and produce events that are created around our clients’ personal style, vision and budget.
Whether you require help with every detail from developing and designing a theme and decoration concept to managing your entire event, or are just looking for some professional advice and simply need assistance in selecting the perfect shade of blue for your linens, we will be happy to assist you in every aspect in order for you and your guests to experience and enjoy a most fabulous and memorable event.
Beyond the Balloon offers various levels of event planning services:
Initial one (1) hour complimentary consultation
Unlimited personalized consultation meetings via phone, e-mail and in person
Budget development and management in excel format
Event design, theme and décor concept development
Assistance with venue selection
Assistance with stationary design, i.e. Save the Date, Invitations, Place Cards, etc.
Address and mail Save the Date, Invitation and Thank You Cards (postage fees not included)
Provide professional vendor referrals
Arrange and accompany client to all vendor appointments
Accompany client to tastings and assist with menu selection
Review and negotiate vendor contracts
Manage all vendor relations
Final site walkthrough
RSVP follow up service
Assist with accommodations for out of town guests
Assist with floor design plan and seating assignments
Final vendor confirmation and driving direction distribution
Create a detailed checklist and timeline for the day of the event
Complete Day of Service. (See Day of Service for package details)
Initial one (1) hour complimentary consultation
Unlimited personalized consultation meetings via phone and e-mail
Three (3) in person consultation meetings
Budget development and management in excel format
Event design, theme and décor concept development
Assistance with stationary design, i.e. Save the Date, Invitations, Place Cards, etc.
Address and mail Save the Date, Invitation and Thank You Cards (postage fees not included)
Provide professional vendor referrals (client to meet with and negotiate vendor contracts)
Final site walkthrough
Assist with floor design plan
RSVP follow up service
Final vendor confirmation and driving direction distribution
Create a detailed checklist and timeline for the day of the event
Complete Day of Service. (See Day of Service for package details)
Initial one (1) hour complimentary consultation
Unlimited personalized consultation meetings via phone and e-mail
One (1) in person meeting to discuss final event details scheduled 1 - 2 weeks prior to event
Final site walkthrough
Contact all vendors and confirm arrival time
Create a detailed checklist and timeline for the day of the event
Receive deliveries and greet vendors
Distribute timeline to all vendors
Distribute final payments and gratuities to all vendors
Oversee all vendor commitments and make sure they are fulfilled
Oversee proper set-up of event site
Oversee proper placement of escort cards, favors, programs, menu cards, etc.
Greet and direct guests
Supervise entire event from start to finish
Assist in clean up and gathering of gifts, props, rentals, etc.
Up to 8 hours of service will be provided the day of the event. If additional hours are required, they must be requested and paid for prior to the day of the event. Additional hours will be billed at $100.00 per hour.
If you are planning your own event and would simply like some assistance with any aspect of your event, Beyond the Balloon may be retained as your event consultant to assist you.
*All of our packages are fully customized to your exact needs; therefore, pricing is determined by the size and scope of your event, the type of service requested, the number of months lead time, any necessary travel and time required to execute your event.
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